An Introduction To Document Management

Nearly every business, organisation, company, charity, authorities section etc. trust on their written documents to hive away information and maintain information readily available. Organisations can make 100s of thousands, even billions of written documents every year, all of which have got to be filed, stored, indexed, accessible and protected. It is becoming an increasingly big and arduous undertaking for many if not most companies.

This paper trail mountain have also led to serious environmental concerns as well as cost concerns from storing and using all this paper. So with the coming of scanners, ocr and cheaper, more than powerful and bigger computing machine storage, it is only logical that arrangements would look to begin storing this information electronically.

Document direction software, or 'paperless office' technology, replaces paper-based processes with electronic procedures, eliminating the printing, posting and manual filing of paper documents. There are standalone written document direction systems available as well as systems which tightly incorporate into organisations' accounting and ERP systems. With tightly incorporate written document direction systems, directly from a company's concern accounting software/ERP system and with just a few chinks of the mouse, concern documents, such as as bills and statements, are automatically created, delivered, archived and retrieved.

Document direction not only cuts paper, making good environmental sense, it also do good concern sense, forming a convincing proposition for any type of organisation. Some of the cardinal benefits include improved hard cash flow, cost and clip nest egg and enhanced client service. The unafraid storage of written documents in an electronic archives also intends that invoices, statements and debtor's letters etc. cannot be lost or misfiled and can be accessed at a minutes notice anywhere in the world.